Navigating New Hires: A Guide for Japanese Companies Employing Foreign Workers
Q: As a first for our company, we’re about to hire foreign employees in Japan. What procedures should we follow post-hiring?
A: Fundamentally, the post-hiring procedures for foreign employees are the same as those for hiring Japanese nationals. However, there are additional regulations specific to foreign workers.
Same Rules Apply
Just like their Japanese counterparts, foreign employees are subject to various Japanese laws related to labor—such as the Labor Standards Act, minimum wage, workers’ accident compensation insurance, health insurance, and welfare pension insurance. Consequently, companies hiring foreign staff must follow the same procedural guidelines as they would for Japanese employees.
Additional Steps for Foreign Hires
While the basic hiring process is similar, there are unique procedures for employing foreign nationals, particularly regarding visas. Both the employer and the foreign employee have specific obligations, such as those arising from job changes or secondment. Failure to fulfill these obligations can lead to immigration authorities denying visa changes or renewals due to non-compliance with immigration laws.
Mandatory Procedures for Employing Foreigners
When hiring foreign nationals, the necessary procedures include:
- Enrollment in health insurance schemes.
- Processing of employment insurance and workers’ accident compensation insurance.
- Handling of salary payment, residential tax, and other tax declarations.
- Creation of an employee roster (a labor law requirement).
- Notification of foreign employment situation to the Public Employment Security Office (Hello Work)—a procedure unique to foreign hires.
Support and Consultation for Employers
Japanese companies and/or branch in Japan hiring foreign employees can consult with us to address any concerns, anxieties, or questions. This enables them to focus on expanding their business performance. Contact our professionals today for immediate support!
Immigration consultant, Financial advisor
He has 18 years experience in Investment Banking at Mitsubishi UFJ Morgan Stanley. He had provided financial advisory more than 500 entrepreneurs and senior management.
He currently supports many foreign entrepreneurs in Japan, taking advantage of the experience of an investment banker. He is the best expert of Business VISA in Japan.
Gyoseishoshi Immigration Lawyer
CMA(Japanese financial analyst license)
CFP (Certified Financial Planner)
MBA in Entrepreneurship